Assistan/Admin

 

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Date : 2008-07-26

Assistan/Admin



Price:

Description :

Assistan/Admin

Posted for

 

 Assistan/Admin

 

Post in catagory

 

 Miscellaneous

 

Sex

 

 Female

Date

 7/22/2008 12:25:00 AM

 

Job Type

 

 

 

City

 

 Islamabad

 

Job Description

 

 • To Manage and Organize Seminars and Workshops • Monitoring and Controlling the office administrative Management • To Organize Employees Training • Maintain the office file and reference correspondence maintained and preserved for office usage. • Manage all appointments, meeting schedules and minutes of meetings • Conduct follow-ups and inquiries when required. • Organize travel schedules, hotel arrangements and other co-ordination activities And visa process. • Gather information from different departments and prepare presentations, reports and plans as required. • Assist in regular day-to-day work Checking of e-mails and preparation of replies to different companies • Running errands Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment • Conduct follow-ups and inquiries when required • Handle confidential information Schedule meetings and conferences; review correspondence • General clerical duties, filing, faxing, etc • Coordinate factory visits • As instructed or in accordance with precedent, direct mail to other staff members for their action. • Arrange for and schedule appointments f or the executive, including interviewing callers and making proper referrals; prepare material and make arrangements for meetings as required • Serves as buffer and acts as liaison for the Director, between the other Staff by providing accurate and timely advice on procedures, reports • Maintain confidentiality on all issues that relate to organization and staff. • Classifies and code material to a number of subject matter areas and maintains office files and issuance of Production Orders and dispatch instructions • Handling of the FCI printings such as Visiting Cards, Letter Heads, Envelops, Broachers, Diaries etc. and issuance of these items to the concerned executives of FCI. • Record keeping of provided vehicles and maintenance of all the liaison office as well as factory • Prepare Mobilink O&M Project reports • Responsible for security arrangements for executives when and where meetings/exhibition held • Assists in the arrangement of meetings and production- of minutes • Assist staff with administration/logistic- procedures as required • Responsible of handling incoming- and out going mail • Maintain for the executive up to date management manuals, directives, organizational charts and keep the executive informed of changes • Keep track of- Electronic documentation • In charge Local Purchase • Issue Local Purchase Orders and record keeping of these items and issue these items to the concerned as and when required by them • Office stationary, kitchen items, computer accessories, • Performs other duties as required • Finalizing the Bid Documents and Invoices • Billing to the concerned companies for payment • Handling the veatenary doctors/distributors delegation of different countries • Follow up of the Activities H.A SHAH & SONS, ISLAMABAD]Responsibilities • Working on Quotations & Purchase orders. • Working on the Tenders. • Maintaining project records. • Record Keeping. • Preparing the documents about tenders. • Directly engaged to our Executive. • Receiving mail, sorting, screening and receiving e-mail and faxes • Handled correspondence with my Manager. • Implement and manage computer based documentation and filing system.

 

Valid For

 

 2-weeks

 

Organization Name

 

 Frontier Cable Industries

 

 

Address

 

 H#5, St#30, F7/1, Islamabad

 

Phone #

 

 0321-5174623

 

Email

 

 saima-bano@hotmail.com

 

Job posted by

 

 NIL

 

Posted for

 

 Event /MessProtocol/Manager

 

Post in catagory

 

 Miscellaneous

 

Sex

 

 Male

Date

 6/28/2008 10:32:00 PM

 

Job Type

 

 

 

City

 

 Islamabad

 



Contact : 0321-5174623
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